Programmes should only be used if you know all of the times and dates for a service, for example every Tuesday at 9am.
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To invite a client to a regular time slot you should create a programme for that client following the steps below:
Select Add new service – the purple button on the side bar.
Select Service type: Programme
Enter a service name – If it's for just one or two clients I’d recommend entering a title with their names eg. Lessons for Fran and Janet
Select payment method – Require payments via app or Allow outside app payments
Switch Bookable by invite only to Yes a. To invite a new client enter their email address, first and last name of your client(s):
b. To invite an existing client(s) select the tick box next to their name(s):
Set the day, start time, and start date, and choose whether you want your client to Pay for all occurrences at once or pay as they go - either way, all of the days and times you select will be blocked out for them in your calendar:
A new client will receive an email like this:
An existing client invited to a programme that is Pay all at once will receive an email like this:
The service will appear in your calendar immediately - your calendar is now blocked an no one else can book at this time. The participant counter will show as 0/1 if no one has booked yet:
When the client has booked, the tile will turn to green and the participant counter will change from 0/1 to 1/1 - so the service is fully booked. Note: If the max participants is 2 then the counter will change from 0/2 to 1/2 when one client has confirmed.
You will also receive a confirmation email:
If you want to create a similar service for a different client you could go to your services page, find the service you just made under Programmes and select the Copy button. The information will be auto-filled, you just need to change the fields that need changing, so this is a time saver.
