> For the complete documentation index, see [llms.txt](https://support.totalcoach.com/coaches/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.totalcoach.com/coaches/support-for-coaches-organisations/welcome-to-totalcoach-support/manage-clients/add-a-new-client-profile.md).

# Add a new client profile

Note: You will need to [Add new client categories](/coaches/support-for-coaches-organisations/welcome-to-totalcoach-support/manage-clients/add-new-client-categories.md) before completing this step.

1. Select the **Clients** tab from the sidebar.
2. Select the **Add new client** button. 

   <figure><img src="/files/ZK1Cx0Nk5XxbnPCtFGjQ" alt=""><figcaption></figcaption></figure>
3. Or select the **+ Client** quick link to launch the **Add new client** window. Fill in the new client's details - **First name**, **Last name**, **Email**, and **Gender** are required fields.

<figure><img src="/files/eGR9jRGaL114soOxzv0H" alt=""><figcaption></figcaption></figure>

Note: When signing up for TotalCoach Athlete, clients are required to use their preferred email address, which also serves as their sign-in username. This chosen email address plays a crucial role as the primary mode of communication for various purposes such as booking confirmations, sending invoices, lesson invitations, cancellations, lesson uploads, and more. Therefore, it is essential to accurately enter the client's preferred email address when creating a **new client record**.

4. You can add a new client category by typing a new client category name into the search bar.

<figure><img src="/files/6EU6KXz28BvLjM7MVsNW" alt=""><figcaption></figcaption></figure>

5. After pressing **Add**, you will see this message on your screen:

<div align="left"><figure><img src="/files/TOImc0WtRhViKNXt3vVn" alt="" width="485"><figcaption></figcaption></figure></div>

6. Easily locate new clients on the **Invitations** tab until they accept the email invitation sent to them and follow the provided steps to complete their account setup. You can also manage invitations by editing, resending, or deleting them directly from this tab. Once the account setup is complete, they will automatically appear under the **Clients** tab.

<figure><img src="/files/QEtspuqV4fyfslnRXiBL" alt=""><figcaption></figcaption></figure>


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://support.totalcoach.com/coaches/support-for-coaches-organisations/welcome-to-totalcoach-support/manage-clients/add-a-new-client-profile.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.